Justification letters and cost worksheets for hospital leaders and industry professionals — ready to personalize and route for approval.
Getting budget approval shouldn't be the hardest part of getting there. Download the documents for your registration category, personalize them with your organization's context and travel estimates, and route through your approval chain.
Two toolkits, built for two different approval contexts. Select your registration category below.
Hospital and health system leaders — VPs of Facilities, CFOs, Directors of Capital Programs, and public agency project owners — attend HCPD at a significantly reduced rate. The documents below give you a complete, ready-to-route approval package that makes the business case clearly and professionally.
An editable letter for your CFO, VP of Finance, or budget approver — covering the value of HCPD's peer learning, the conference's direct relevance to your organization's capital delivery priorities, and a commitment to debrief leadership upon return.
Personalize the fields in double brackets, then export to PDF for routing.
Download Justification LetterA three-tab workbook with Trip Information, a line-item budget with lodging, travel, and registration fields with auto-calculated totals, and an Approval Routing sign-off sheet.
Enter your travel estimates — totals calculate automatically. Attach alongside the justification letter when routing.
Download Cost Worksheet| Rate | Price | Deadline |
|---|---|---|
| Early Bird Best Rate | $395 | October 23, 2026 |
| Advanced | $495 | December 4, 2026 |
| Standard | $595 | After December 4, 2026 |
HCPD offers a deeply discounted rate for hospital owners and public agency representatives in recognition of healthcare budget constraints. Group rates are available for organizations sending four or more attendees — contact Beth Wagner for details.
For architects, contractors, engineers, developers, financiers, legal advisors, and other private sector professionals, the documents below frame attendance as the business investment it is — built around direct access to hospital capital leaders before projects go to RFP, competitive intelligence, and relationship-building in the healthcare construction market.
An editable letter that makes the ROI case to your principal, manager, or budget approver — covering direct access to hospital CFOs and capital program directors, deal structure intelligence, pre-procurement relationship building, and a commitment to debrief leadership upon return.
Personalize the fields in double brackets, then export to PDF for routing.
Download Justification LetterA three-tab workbook with Trip Information, a line-item budget with a business development line and auto-calculated totals, and an Approval Routing sheet where the estimated total pulls automatically from the cost tab.
Enter your travel estimates — totals calculate automatically. Attach alongside the justification letter when routing.
Download Cost Worksheet| Rate | Price | Deadline |
|---|---|---|
| Early Bird Best Rate | $1,595 | October 23, 2026 |
| Advanced | $1,895 | December 4, 2026 |
| Standard | $2,095 | After December 4, 2026 |
Group rates are available for firms sending four or more attendees. Contact Beth Wagner for details.
Select the Health Systems or Industry tab above and download the justification letter (Word) and cost worksheet (Excel).
Open in Word. Fill in all fields marked with double brackets — your name, role, organization, current projects, and the session topics most relevant to your work.
Open the Excel workbook. Fill in your traveler details on the Trip Info tab, then enter your travel and lodging estimates on the Cost Worksheet tab. Totals calculate automatically. Add your approver's name and email on the Approval Routing tab. The conference hotel rate is $319/night at the Manchester Grand Hyatt San Diego — book via Connections Housing (block deadline: January 18, 2027).
Export the letter to PDF. Attach the completed cost worksheet and submit both through your approval channel — email, portal, or organizational routing process.
Register online at hcpdconference.com. Questions? Contact Client Services at clientservices@accessintel.com or 1-888-707-5814.
Both letters include a commitment to deliver a written debrief to leadership within five business days of returning. Here's what that brief will cover.
Early Bird rates available through October 23, 2026.
Register Now →Questions about registration?
Contact Client Services · clientservices@accessintel.com · 1-888-707-5814